studio policies!

• Register online at least a week before lessons begin. Because I run my program as first come, first serve every Fall, my schedule fills up quickly. If the schedule is full, then you will be put on a wait list and when I get an available spot, I will call the next person on the wait list. Make sure you have a second day and time in mind in case your first choice is full. 
• Make sure you have an accurate phone number and other contact information on the registration form.
• If you are registering on my website then you will be able to agree to the waiver form before sending the registration.
• You will not be able to change the time or day once lessons begin. You can change times at Semester break if there is room available.
• If you need help registering online you can call 970-245-2748 and ask for Amy.
• There will be a brief orientation at the 1st lesson.

PAYMENTS

• All payments to the studio are made monthly.
• Each family is responsible to pay on the 1st of each month.
• If you pay by credit/debit card, your payment will come out automatically on the 1st of each month. If you pay by cash or check, you will be required to pay on the 1st of each month. Note: If you do not pay by the end of the month, EverLove Studios, LLC has the right to end lessons with your child and move to the next person on the wait list.
• If you pay by credit/debit card, you will be responsible to pay the fees. That will be included in your total amount on your invoice.
• If you pay by check, make checks payable to EverLove Studios. 
• If you have not paid within 20 days of the original invoice for the month I will send you a reminder by email or text to pay your invoice.
• Once the month has begun and I have sent out the invoice, I will not refund any money if you cancel a lesson any time during the month. If you tell me your child won't be at a lesson before the month begins and I have not sent the invoice yet, then I will readjust the amount you owe.
• Billing is based on a 4 week month whether the month has 3 weeks, 4 weeks or 5 weeks. It all balances out.

2. CANCELLATIONS:

• There are two types of cancellations - Emergency and Non-Emergency. Read below to find out what qualify's for each. 
• If a student misses a lesson for emergency or non-emergency reasons, then you have 30 days to do a make-up lesson. If you do not set up a make-up lesson within the 30 days, you will loose the money for that lesson as I will NOT be carrying it over to the next month.
• You can call me, 970-245-2748 or text me at 970-201-0282 to set up a make-up lesson.
• Each family will be allowed to do TWO make-up lessons per semester. If you use up your 2 make-up lessons and you still have to cancel lessons, there will be NO make-up lesson and NO refund for any lessons missed thereafter unless the teacher decides otherwise. The make-up lessons will run 30 minutes long. 
• Make-up lessons can be online or in the studio.

As An Alternative Idea: If you have to cancel a lesson due to sickness or other situation, whether it's you or your child, think of doing an online lesson during your scheduled spot instead of coming into the studio for a make-up lesson. Example: If your car stalls, you loose your keys, there's an emergency meeting at work, etc.,  just call me and we can do a regular lesson online.

         NOTE: You can make up missed lessons in the studio or online via video chat gmail chat. Just watch for the link in your email. Click on the link and wait for me to allow you in the chat room. Make sure you have your device set up so that I can see your child and the instrument and then make sure the sound is not muted and the video is on.  

         NON-EMERGENCY MAKE-UP LESSONS:  

• Vacation
• Sporting event or other event
• Decide not to come to lesson that day
• Something else comes up that takes the place of lessons that is not an important event

NOTE: It's helpful to let me know in advance if you will be gone during one of the lessons. At that time, we can set up a make-up lesson.

         EMERGENCY MAKE-UP LESSONS:  

• Emergency Student Cancel: I understand that life happens. An Emergency cancel is due to sickness, injury or death in the family and you call within less than 24 hours of the lesson.  You will have 30 days to make up this lesson. If you do not make the lesson up within the 30 days, you will loose the money you paid for that lesson.
• Inclement Weather: EverLove Studios, LLC reserves the right to cancel in studio lessons in case of inclement weather. We will do that lesson online.
• Teacher Cancel: If the teacher gets sick or cannot do lessons for any important reason, you will be notified as soon as possible. We could probably do an online lesson during your scheduled spot if the situation permits it.

Please NOTE: I will not do any make-up lessons for the previous Semester. Once a Semester is done, you cannot make up for any lessons missed. 

Thank you for your cooperation!!

1. TERMINTATING LESSONS:

•  If at any time you choose to terminate lessons, you must terminate before the first lesson starts for any given month within the school year and you will not be charged for that month.
• If you choose to terminate lessons during any given month after the 1st, there will be no refund for that month.
• At any time, EverLove Studios, LLC has the right to terminate lessons with a student who is not showing any interest or is not cooperating during lessons. The teacher will talk with the parents and let them know of the situation. The student will be given three chances to change things around and if the situation does not get resolved, the teacher will then choose to take action to terminate lessons either for the current year or permanently.
• It's upon the teacher's discretion whether or not the student can return the following school year to try again. 
• The teacher has the right to determine whether or not the student will continue or return the following year due to the following things: the interest of the student, the focus or lack thereof, whether or not they are practicing, whether or not they are following directions and listening, the maturity of the student, the ability to play, personality conflict between student and teacher, and whether the teacher has a desire to work with a particular student because of inability to understand and comprehend an instrument or any part of music. 
• The teacher also has the right to terminate lessons with certain students if she needs to reduce how many students are in her studio due to her health or other family issues. She has the right to choose which students will stay and which students she will need to recommend to another teacher.
• The teacher's decision is final! If the teacher decides to terminate lessons permanently with a student, she will then recommend to try another teacher.

1. DROPPING OFF OR PICKING UP YOUR CHILD - These rules are for the safety of your child:

• If at any time you are unable to pick up or drop off your child for any reason and someone else will be picking them up or dropping them off, please notify me that morning by phone or email to let me know the name of the person you have authorized to do this. Or leave a message if you call in the afternoon.
• If you are not going to stay for lessons, you must come to the door to pick up your child. I will not release your child until you come to the door. I do not want your child standing in the driveway waiting for you. I cannot see them from the studio. Your child needs to stay in the waiting room until you come back. Please come to the door and pick up your child.
• If you know you are going to have another adult pick up your child periodically or on a regular basis, please fill out my Authorization Form. If their name is not on the authorization form or if  you have appointed someone to pick up your child for that day and I have not been notified, I will NOT release the student to them. I will call the Parent/Guardian to discuss the situation. You can also write down any name(s) that you do not want your child going with on the authorization form. If that person shows up, I will NOT release your child to them and I will call you. My authorization forms will stay at the door.

2. LEAVING THE STUDIO DURING LESSONS:

• I encourage parents to stay during music lessons. As a parent, you are very important in helping to build your child's skills and I want to encourage you to help them grow in their abilities. I try to encourage family participation in all of my lessons.
• All lessons run 30 minutes so it is NOT necessary for you to stay at the studio. If you choose not to stay during lesson time, please plan to return 5 minutes before the scheduled end of the lesson to help your child gather up his or her work and allow for me to discuss anything with you that I need to go over. It's important to me that you are available for me to talk with, so please come back at the last 5 minutes.
• If I am struggling with a child listening or focusing, I may ask you to stay in lessons for a while to help me keep your child focused.

3. SHOWING UP LATE OR EARLY FOR LESSONS:

• Call me at 970-245-2748 or text at 970-201-0282 if you'll be late to avoid any anxiety for me or for your child! 
• Please be aware that if you show up late to lesson time, your child's lesson will be shortened which interferes with learning. So please plan to be on time!
• If you show up to your lesson early, please wait quietly in one of the 3 waiting rooms until it is your child's turn to do their lesson. You may wait in the waiting room, the back porch or the arbor. Do not wait in the dining room and do not come into the music room because it puts pressure on the student who is there and breaks concentration. Even if I have no student in the music room, I may be preparing for my next lesson. Wait until I call you in. 

Thank you for your cooperation!!

There are different performances that we do here in EverLove Studios. 

     1. Christmas Performance in December

     2. Music Competition in March

     3. Spring Recital in April

     4. Other Specialty Recitals

I require that my students participate in at least two events during the year. I will have low key performances for brand new and younger students. Unless there is an emergency, I will require that students perform at least twice throughout the year.

I will provide a rough schedule of events at the orientation.

Thank you for your cooperation!! 

COMMUNICATIONS - You can communicate with me 2 different ways.

    1. Phone Call or Email - You can call me at 970-245-2748, text me at 970-201-0282 or you can email me, everlovestudios@gmail.com. You can meet with me for any reason. We can meet online via chat or we can meet in the studio. 

Here are some reasons to make an appointment with me:

1. Your child has questions or they want me to show them how to do something
2. You need ideas on how to help your child learn
3. You want to know the progress of your child
4. There are concerns you have that you want to discuss
5. You want to learn how to do a specific technique or concept
6. You want to do a make-up lesson
7. You want to do a regular lesson because you can't get to the studio

  2. Emails - There are 3 different emails that I will be sending that you need to be looking for:

1. Regular Newsletter - These are sent on Mondays between 8:30am and 9:30am. They have pertinent information and other fun things I like to share. Your child's name might highlighted in the email. Please open these emails so that you can keep up with what is going on.
2. Personal email - I might need to communicate with you for a specific reason, so be watching for any emails that I might send you. I will put the reason in the Subject Line. Or I will text you.
3. Payment Email - These will be sent out on the 1st of every month. If you are paying by cash or check, the invoice will be sent by email only. Please open this to pay your bill. If you are paying by credit/debit card, the invoice will be sent either by email or text, depending on what you chose.

NOTE: I understand that you can be inundated with emails from school, coaches and other activities. I do not want to take up your time. I only send out one email a week and all I ask is that you open up my weekly newsletters or any personal emails so that I don't have to chase you down if I need to get information to or from you. Thank you!! 

WEBSITE HELPS - You can go to my website to get most questions answered in the following places:

1. F&Q Page
2. Blog
3. Teaching Videos - This is my video library
4. Welcome Page

STUDIO HOURS AND HOLIDAY CLOSURES

My office hours are from 9:00am to 6:30pm Monday-Friday. If you call and I don't respond, it means I am conducting lessons. Just leave a message and I will get back with you within that day. You can also leave a message on the messaging bubble on my website. Or you can contact me through my email, everlovestudios@gmail.com. 

• Holiday Closures:  My studio will be closed on the following holidays - Labor Day Weekend, Thanksgiving Week, Christmas through New Year's, Spring Break (In March) and Memorial Weekend.
• Final lesson week is April 26-30, 2027.
• May 3rd-28th are open for anyone who would like to continue music lessons. You pay per lesson.

• EverLove Studios, LLC is not responsible for any loss or injury incurred while participating in the program.
• Signature on the registration form and the waiver form or the submission of an online registration acknowledges that EverLove Studios, LLC is released from all liability, including, but not limited to liability resulting from anyone’s negligence. Signature or electronic registration also constitutes acknowledgement that the parent or care-giver agrees to indemnify and hold harmless EverLove Studios, LLC from any liability, costs or claims, related either directly or indirectly to participation in an EverLove Studios, LLC program, including legal or medical expenses incurred for the participant’s benefit.  Read and Sign the Waiver Form Here...
• Signature on the photography form acknowledges that your student can be photographed or videoed with your permission. If you do not want your child photographed or videoed for any reason, make sure to check the disagree box on the form. I present pictures and videos on my website and my studio wall only. I do not promote on social media. Read and Sign the Photography Form Here...