EverLove Studios Policies

• Fill out and turn in the Registration form, and the Waiver form at least a week before your lesson starts. Or register online. Because I run my program as first come, first serve, my schedule fills up quickly. If the schedule is full, then you will be put on a wait list and when I get an available spot, I will call the next person on the wait list. Make sure you have a second day and time in mind in case your first choice is full.
• You will not be able to change the time or day once lessons begin. You can change times at Semester break if there is room available.
• If you are registering on my website then you will be able to agree to the waiver form before sending the registration.
• If you need help registering online you can call 970-245-2748 and ask for Amy.
• Please include the correct contact information on the Registration Form.

• Each family can choose to pay weekly, monthly, or quarterly.
• If paying monthly, each family is responsible to pay by the end of the 1st week of the month, however there is a 30 day grace period in which to pay your fee. If you do not pay by the end of the grace period, EverLove Studios, LLC has the right to end lessons with your child and move to the next person on the wait list.
• If paying quarterly, each family is responsible to pay by the end of the 1st week of the first month of the quarter, however there is a 30 day grace period in which to pay your fee. If you do not pay by the end of the grace period, EverLove Studios, LLC has the right to end lessons with your child and move to the next person on the wait list.
• At any time, you can choose to purchase any one of my supplemental books and they are $8.00 a book.
• Payments can be made by credit or debit card, cash, or check. Check and cash will be paid here in the studio at the first lesson of the month or quarter.  Make checks payable to EverLove Studios. 
• For those paying by credit or debit card, I will be sending you an invoice via text with a pay button on the invoice. When you hit the pay button, you will be able to pay your invoice through Square. Once you have paid, you will receive a receipt and or paid invoice from Square.
• If you have not paid within 20 days of the original invoice for the month or quarter, I will send you a reminder email to pay your invoice.

1. TERMINTATING LESSONS:

•  If at any time you choose to terminate lessons, you must terminate before the first lesson starts for any given month within the school year and you will not be charged for that month.
• If you choose to terminate lessons during any given month after the 1st lesson has begun, there will be no refund for that month.
• At any time, EverLove Studios, LLC has the right to terminate lessons with a student who is not showing any interest or is not cooperating during lessons. The teacher will talk with the parents and let them know of the situation. The student will be given three chances to change things around and if the situation does not get resolved, the teacher will then choose to take action to terminate lessons either for the current year or permanently.
• It's upon the teacher's discretion whether or not the student can return the following school year to try again. 
• The teacher has the right to determine whether or not the student will continue or return the following year due to the following things: the interest of the student, the focus or lack thereof, whether or not they are practicing, whether or not they are following directions and listening, the maturity of the student, the ability to play, personality conflict between student and teacher, and whether the teacher has a desire to work with a particular student because of inability to understand and comprehend an instrument or any part of music. 
• The teacher also has the right to terminate lessons with certain students if she needs to reduce how many students are in her studio due to her health or other family issues. She has the right to choose which students will stay and which students she will need to recommend to another teacher.
• The teacher's decision is final! If the teacher decides to terminate lessons permanently with a student, she will then recommend another teacher via this website... https://www.ropermusic.com/music-lessons.

2. CANCELLATIONS:

• There are two types of cancellations - Emergency and Non-Emergency. Read below to find out what qualify's for each. 
• If a student misses a lesson for a non-emergency reason, then you have 30 days to do a make-up lesson. If a student misses a lesson for an emergency, then you will have 60 days to make up that lesson. If you do not set up a make-up lesson within the 30 days or 60 days, you will loose the money for that lesson as I will NOT be carrying it over to the next month.
• You can call me, 970-245-2748 to set up a make-up lesson.  All make-up lessons are on Tuesdays, and Fridays at 1:00pm.
• Each family will be allowed to do TWO make-up lessons per semester. If you use up your 2 make-up lessons and you still have to cancel lessons, there will be NO make-up lesson and NO refund for any lessons missed thereafter unless the teacher decides otherwise. The make-up lessons will run 30 minutes long, not 45 minutes. I do not do any activities during make-ups, we just focus on the students songs and building skills.

As An Alternative Idea: If you have to cancel a lesson due to sickness or other situation, whether it's you or your child, think of doing an online lesson during your scheduled spot instead of coming into the studio for a make-up lesson. If  your car stalls, you loose your keys, there's an emergency meeting at work, etc.,  just call me and we can do a regular lesson online.

         NOTE: You can make up missed lessons in the studio or online via video chat through Zoom. You do not have to have a Zoom account. Just watch for the link in your email. Click on the link and wait for me to allow you in the chat room. Make sure you have your device set up so that I can see your child and the instrument and then make sure the sound is not muted and the video is on.            

         NON-EMERGENCY MAKE-UP LESSONS:  

• Vacation
• Sporting event or other event
• Decide not to come to lesson that day
• Something else comes up that takes the place of lessons that is not an important event

NOTE: It's helpful to let me know in advance if you will be gone during one of the lessons. At that time, we can set up a make-up lesson.

         EMERGENCY MAKE-UP LESSONS:  

• Emergency Student Cancel: I understand that life happens.  An Emergency cancel is due to sickness, injury or death in the family and you call within less than 24 hours of the lesson.  You will  have 60 days to make up this lesson. If you do not make the lesson up within the 60 days, you will loose the money you paid for that lesson.
• Inclement Weather: EverLove Studios, LLC reserves the right to cancel in studio lessons in case of inclement weather. We will do that lesson online.
• Teacher Cancel: If the teacher gets sick or cannot do lessons for any important reason, you will be notified as soon as possible. The teacher will apply the money you paid for that lesson to the first lesson of the following month. You will not have to do a make-up lesson for that cancelled lesson.

Please NOTE: I will not do any make-up lessons for the previous Semester. Once a Semester is done, you cannot make up for any lessons missed. 

Thank you for your cooperation!!

1. DROPPING OFF OR PICKING UP YOUR CHILD - These rules are for the safety of your child:

• If at any time you are unable to pick up or drop off your child for any reason and someone else will be picking them up or dropping them off, please notify me that morning by phone or email to let me know the name of the person you have authorized to do this. Or leave a message if you call in the afternoon.
• If you are not going to stay for lessons, you must come to the door to pick up your child. I will not release your child until you come to the door. I do not want your child standing in the driveway waiting for you. I cannot see them from the studio. Your child needs to stay in the wait room until you come back.
• If you know you are going to have another adult pick up your child periodically or on a regular basis, please fill out my Authorization Form. If their name is not on the authorization form or if  you have appointed someone to pick up your child for that day and I have not been notified, I will NOT release the student to them and I will call the Parent/Guardian to discuss the situation. You can also write down any name(s) that you do not want your child going with on the authorization form. If that person shows up, I will NOT release your child to them and I will call you. My authorization forms will stay at the door.

2. LEAVING THE STUDIO DURING LESSONS:

• I encourage parents to stay during music lessons. As a parent, you are very important in helping to build your child's skills and I want to encourage you to help them grow in their abilities. I try to encourage family participation in all of my lessons.
• All lessons run 45 minutes so it is NOT necessary for you to stay at the studio. If you choose not to stay during lesson time, please plan to return 5 minutes before the scheduled end of the lesson to help your child gather up his or her work and allow for me to discuss anything with you that I need to go over. It's important to me that you are available for me to talk with, so please come back at the last 5 minutes.

3. SHOWING UP LATE OR EARLY FOR LESSONS:

• Call me at 970-245-2748 if you'll be late to avoid any anxiety for me or for your child! 
• Please be aware that if you show up late to lesson time, your child's lesson will be shortened which interferes with learning. So please plan to be on time!
• If you show up to your lesson early, please wait quietly in one of the 3 waiting rooms until it is your child's turn to do their lesson. You may wait in the waiting room, the back porch or the gazebo. Do not wait in the dining room. Even if I have no student, I may be preparing for my next lesson. Wait until I call you in. 

Thank you for your cooperation!!

There are 4 events that we do here in EverLove Studios. 

1. Christmas Family Talent Night in December

2. Music Competition in March

3. Spring Recital in April

4. Music Summer Camp in May

The Spring Recital is the only event I require that my students participate in. This is the end of the year event and the students work really hard to perform at this event. This is also a way for me to test their skills and abilities in performance.  Unless there is an emergency, I do expect and require all students to perform in the recital!  

I will provide an event and closure schedule at the beginning of the year, so please plan accordingly.

All other events are highly recommended but not required.

Thank you for your cooperation!! 

COMMUNICATIONS - You can communicate with me 2 different ways.

1. Phone Call or Email - You can call me at 245-2748, or you can email me, everlovestudios@gmail.com. But make sure you call or email in the mornings on Mondays, Wednesdays, Thursdays or Fridays before 11:00am or anytime on Tuesdays so that I can respond right away. You can meet with me for any reason. We can meet online via chat or we can meet in the studio. 

Here are some reasons to make an appointment with me:

1. Your child has questions or they want me to show them how to do something
2. You need ideas on how to help your child learn
3. You want to know the progress of your child
4. There are concerns you have that you want to discuss
5. You want to learn how to do a specific technique or concept
6. You want to do a make-up lesson
7. You want to do a regular lesson because you can't get to the studio

2. Emails - There are 3 different emails that I will be sending that you need to be looking for:

1. Regular Newsletter - These are sent on Tuesdays between 8:30am and 9:30am. They have pertinent information and other fun things I like to share. Your child's name might be in the email.
2. Personal email - I might need to communicate with you for a specific reason, so be watching for any emails that I might send you. I will put the reason in the Subject Line.
3. Payment Email - These will be sent out on the 1st of every month. Please open these to pay your bill.

NOTE: I understand that you can be inundated with emails from school, coaches and other activities. I do not want to take up your time. I only send out one email a week and all I ask is that you open up my weekly newsletters so that I don't have to chase you down if I need to get information to you. Thank you!! 

WEBSITE HELPS - You can go to my website to get most questions answered in the following places:

1. F&Q Page
2. Blog
3. Teaching Videos - This is my video library
4. Welcome Page

My office hours are from 9:00am to 6:30pm Monday-Friday. If you call and I don't respond, it means I am conducting lessons. Just leave a message and I will get back with you within that day. You can also leave a message on the messaging bubble on my website. Or you can contact me through email, everlovestudios@gmail.com. 

• Holiday Closures:  My studio will be closed on the following holidays - Labor Day Weekend, Thanksgiving Weekend, Christmas through New Year's, Spring Break (In March) and Memorial Weekend.
• Final lesson week is May 13th-17th, 2024.
• The first two weeks of June are open for anyone who would like to work on their music. You pay per lesson.
• Music Summer Camp is May 28th-May 31st, 2024.
• The studio will close from June 17th-August 23rd, 2024.                 

• EverLove Studios, LLC is not responsible for any loss or injury incurred while participating in the program.
• Signature on the registration form and the waiver form or the submission of an online registration acknowledges that EverLove Studios, LLC is released from all liability, including, but not limited to liability resulting from anyone’s negligence. Signature or electronic registration also constitutes acknowledgement that the parent or care-giver agrees to indemnify and hold harmless EverLove Studios, LLC from any liability, costs or claims, related either directly or indirectly to participation in an EverLove Studios, LLC program, including legal or medical expenses incurred for the participant’s benefit.  Read and Sign the Waiver Form Here...
• Signature on the photography form acknowledges that your student can be photographed or videoed with your permission. If you do not want your child photographed or videoed for any reason, make sure to check the disagree box on the form. I present pictures and videos on my website and my newsletter only. And I sometimes hang pictures on the walls of my studio. I do not promote on social media. Read and Sign the Photography Form Here...